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Overview: Bid Tracking

A centralized solution for managing subcontractor and vendor bids within ConstructionOnline™

Managing construction bids often involves coordinating multiple bidders, tracking deadlines, and ensuring submissions are complete and comparable. Without a centralized system, bid activity can quickly get lost across emails, spreadsheets, and shared files—making it difficult to maintain visibility and award work confidently. 

ConstructionOnline's Bid Tracking feature provides a structured, centralized approach to managing the full bidding lifecycle. From creating Bid Packages and sending invitations to tracking bidder participation and awarding bids, Bid Tracking gives teams real-time insight into bid progress and activity—all within a single platform.  

 

KEY BENEFITS & FUNCTIONALITIES

  • Centralized Bid Package & Bidder Management
    Bid Tracking consolidates all Bid Packages, Bid Sheets, Bidders, Templates and more into one organized workspace. Teams can manage invitations to bid, submissions, awards, and bidder participation without relying on external tools, reducing manual effort and improving consistency across the bidding process.

  • Automated Status & Timeline Visibility 
    Each Bid Package automatically reflects its current status—such as Open, Reviewing Bids, Awarded, or Deadline Passed—based on submission deadlines and bid activity. In addition, the Bidding Timeline highlights key milestones like document release dates and submission deadlines, helping teams and bidders stay aligned throughout the process.  

  • Detailed Bid & Bidder Activity Tracking 
    Bid Tracking provides detailed visibility into bid activity at both the package and bidder level. Teams can see when bidders are added and invitations are sent, when bidders indicate intent to bid, and when bids are submitted. Individual bidder activity is also tracked, supporting informed follow-up and more confident award decisions. 

  • Flexible Submission & Award Management
    To support real-world bidding scenarios, Bid Tracking allows authorized users to enter bids on behalf of bidders, resend invitations, and manage award decisions directly within the platform. Once bids are awarded, teams can continue the workflow by creating Purchase Orders from awarded bids, maintaining continuity from bidding through procurement.  

See how ConstructionOnline's Bid Tracking streamlines and strengthens your bidding process: 

  • Keep projects moving with full visibility into every bid and bidder. 
  • Make confident, timely decisions with real-time submission insights.
  • Reduce errors and lost information by keeping all bid documents and communications in one place. 
  • Streamline the path from bid to award, saving time and minimizing delays. 
  • Promote team accountability and alignment without extra effort. 

ADDITIONAL INFORMATION 

  • Subscription Level: Bid Tracking is available for ConstructionOnline accounts with active subscriptions at the Residential Business, Commercial Team and Business, and Multi-Family Team and Business levels. 
  • CO™ Mobile App: The Bid Tracking feature is currently available exclusively via browser access to ConstructionOnline. 

HAVE MORE QUESTIONS? 

  • If you need additional assistance, chat with a ConstructionOnline Specialist by clicking the orange Chat icon in the bottom left corner or visit the UDA Support Page for more options.