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Managing Bid Awards & Decisions

Award/Unaward Bids within ConstructionOnline™

BACKGROUND

Awarding bids is a critical step to ensure the right subcontractors and vendors are selected to deliver quality work on time and within budget. Making these decisions efficiently and accurately helps maintain project momentum, supports fair and transparent processes, and reduces the risk of costly mistakes or delays. 

ConstructionOnline's Bid Tracking feature streamlines this process, giving authorized users the tools to confidently award bids while maintaining a full audit trail. If adjustments are ever needed, bids can also be unawarded—but with well-organized Bid Packages and careful reviews, the need to reverse an award is rare. This flexibility provides peace of mind without compromising the integrity of the selection process.

HOW TO AWARD A BID

  1. Access the "Company Overview" tab through the Left Sidebar or the Company Selector in the Top Navigation Bar. 
  2. Under the "Financials" section, select "Bid Tracking."
    1. This will open your "Bid Packages" List. 
  3. Locate and select the desired Bid Package containing the Bid Sheet with the bid you want to award. 
  4. Navigate to the package's "Bidders" tab. 

    ConstructionOnline's Bidders tab within a Bid Package
  5. Under "Bid Status," identify the submitted bid, confirm it corresponds to the desired Bid Sheet and Bidder, then right-click on it. 

    ConstructionOnline's option to award a bid
  6. Select the "Award Bid" option from the dropdown menu. 
    1. If you attempt to award a bid before the Bid Package's Bid Submission Deadline with the "Don't allow bids to be awarded prior to the Bid Submission Deadline" option enabled, a message will flash in the bottom right corner of your screen. 

      ConstructionOnline's message about not allowing early awards for a Bid Package
  7. The "Award Bid" window will open, where you can configure how the bid will be awarded, including - 
    1. Purchase Order Creation: decide whether to create a Purchase Order from the line items within the Bid Sheet. 
    2. Email notification(s): Choose to notify the Bidder and add any additional recipients as needed. 
  8. Press the blue "Save" (awarding without a Purchase Order) or "Next Step" (creating a Purchase Order) button to continue with awarding the bid. 
    1. Awarding the bid with a Purchase Order will open the "Create Purchase Order" window. For more information, see "Create a Purchase Order from an Awarded Bid." 
    2. As soon as the bid is awarded, the Bid Package will update to show the Bidder that their bid has been awarded, regardless of whether you've selected to send an email notification. 

      ConstructionOnline's message about a bid being awarded to a Bidder

UNAWARD A BID

An awarded bid can be unawarded at any point by right-clicking on the bid again and selecting the "Unaward Bid" option. 

Screenshot 2025-12-30 9.38.08 AM

🗒️ Note: ConstructionOnline will require double-verification to complete unawarding. Confirm your decision to unaward the bid by clicking the blue "Confirm "button.

Screenshot 2025-12-30 9.34.27 AM

ADDITIONAL INFORMATION 

  • Subscription Level: Bid Tracking is available for ConstructionOnline accounts with active subscriptions at the Residential Business, Commercial Team and Business, and Multi-Family Team and Business levels. 
  • Permissions: Admin Users and Company Users with "Can Create, Edit, and Delete" permissions for Bid Tracking can award/unaward bids. 
  • CO™ Mobile App: The Bid Tracking feature is currently available exclusively via browser access to ConstructionOnline. 

HAVE MORE QUESTIONS? 

  • If you need additional assistance, chat with a ConstructionOnline Specialist by clicking the orange Chat icon in the bottom left corner or visit the UDA Support Page for more options.