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Overview: Licenses

Understanding how license information is tracked in ConstructionOnline™  


A construction license is a government-issued authorization that allows an individual or company to perform specific types of construction work within a jurisdiction. 

In ConstructionOnline, license records provide a central place to store credentials and expiration dates. When the OnGuard™ Insurance & Certificates feature is used, the platform displays the current standing of a license based on the recorded dates and active status. 

Why Licenses Are Tracked

Many companies keep license information available during planning, scheduling, and documentation review. Storing this information in ConstructionOnline allows project teams to quickly confirm credentials without searching through files or emails. 

Recording licenses can help teams: 

  • Check credentials before assigning work 
  • Notice upcoming expirations 
  • Maintain project documentation 
  • Keep a history of qualifications for past work 

How License Status Is Determined

ConstructionOnline determines the displayed license standing using: 

  • Active / Inactive Setting 
  • Effective Date 
  • Expiration Date 

Other fields—such as License Type, Number, Classification, and Agency details—are stored for reference and reporting. 

As a license approaches its expiration date, its status changes to indicate when updated documentation may be required. 

Status Indicators 

License status is shown using color indicators in the "Expiration Breakdown" table and Expiration Tracker.

🔵Not Yet Effective: 

The license has a future effective date

🟢Active: 

The license is current and no action is needed

🟡Expiring Soon:

The license is approaching its expiration date and may require renewal

🔴Expired: 

The license has passed its expiration date 

The "Expiration Breakdown" table displays all four statuses, while the Expiration Tracker shows active, expiring, and expired states. 

For additional context about credential tracking, see "Guide to Tracking Insurance & Certificate Expirations."

Using License Records During Projects 

License records act as a reference point for your team. If a credential is no longer current, updated information can be requested before scheduling or continuing work. 

Keeping license records in one location helps avoid: 

  • Assigning work without verified credentials
  • Delays while locating documentation 
  • Duplicate record keeping across systems

Common License Types 

Projects may track many license types, including: 

  • General Contractor License: authorizes oversight and management of an entire construction project, including coordinating subcontractors 
  • Specialty Contractor License: authorizes work within a specific trade such as electrical, plumbing, HVAC, roofing, or similar scoped work


HAVE MORE QUESTIONS? 

  • If you need additional assistance, chat with a ConstructionOnline Specialist by clicking the orange Chat icon in the bottom left corner or visit the UDA Support Page for more options.