A construction insurance policy documents financial coverage carried by a company or individual for risks related to construction work.
In ConstructionOnline, insurance records store coverage information and expiration dates so project teams can confirm coverage and maintain documentation during a project. When the OnGuard™ Insurance & Certificates feature is used, the platform displays the current standing of a policy based on recorded dates and active status.
Why Insurance Policies Are Tracked
Insurance information is often reviewed before work begins and when incidents occur. Keeping policies in ConstructionOnline allows teams to confirm coverage without locating external documents.
Recording insurance policies can help teams:
- Confirm coverage before work starts
- Provide documentation when requested
- Notice upcoming expirations
- Maintain a history of coverage
How Policy Status Is Determined
ConstructionOnline determines the displayed policy standing using:
- Active / Inactive Setting
- Effective Date
- Expiration Date
Other fields—such as Insurance Type, Policy Number, Insured Amount, and Agency details—are stored for reference and reporting.
As a policy approaches its expiration date, its status indicates updated documentation may soon be required.
Status Indicators
Insurance policy status is shown using color indicators in the "Expiration Breakdown" table and Expiration Tracker.
🔵Not Yet Effective:
The license has a future effective date
🟢Active:
The license is current and no action is needed
🟡Expiring Soon:
The license is approaching its expiration date and may require renewal
🔴Expired:
The license has passed its expiration date
The "Expiration Breakdown" table displays all four statuses, while the Expiration Tracker shows active, expiring, and expired states.
For additional context about credential tracking, see "Guide to Tracking Insurance & Certificate Expirations."
Using Insurance Records During Projects
Insurance records serve as documentation for project participants. If coverage is no longer current, updated proof of insurance can be requested.
Keeping policy records in one location helps avoid:
- Searching for certificates during reviews
- Delays caused by missing documentation
- Maintaining duplicate records outside the platform
Common Policy Types
Projects may track multiple types of coverage, including:
- General Liability Insurance: third-party injury and property damage, such as a client trips on a loose wire at the job site
- Workers' Compensation Insurance: medical benefits and wage replacement for employees injured on the job, regardless of fault.
- Builder's Risk Insurance: property damage to the structure under construction, as well as materials and equipment on site, from perils like fire, vandalism, or storms.
These are among the most common types of construction insurance, though coverage needs vary by role and project.
HAVE MORE QUESTIONS?
- If you need additional assistance, chat with a ConstructionOnline Specialist by clicking the orange Chat icon in the bottom left corner or visit the UDA Support Page for more options.